How To Export Or Manually Archive Outlook Items On Mac

By | November 27, 2015

Export Or Manually Archieve Outlook Items On Mac

Export is the most the easiest way to reduce the size of your outlook inbox. If you are looking for manual way to archive an outlook for Mac Data File that is .olm file on your Mac then you are at the right place as this tutorial gives you the correct idea of how to do this perfectly without losing any of your data.

In Windows Outlook, older outlook items are archived automatically on regular interval by AutoArchive but such kind of option is actually not available in Outlook for Mac, in this for automatic achieving of data you need to set up the Time Machine.

How can you export to an Outlook for Mac Data File

When you export an outlook for Mac data file, you have a option to select the information either category wise or by item type. Suppose you want to transfer networking from your work PC to your home PC then you can only export items that you have specified to the Networking category. Similarly, if you want to export all your contacts on your home computer and after that, import it to your work computer. During this exportation process you can select the item that you want to keep the export items in outlook or to delete them after they are completely get exported.

  1. From the File menu, tap to Export option.
  2. Select for the Outlook for Mac Data File.
  3. Choose the option to filter by category or item type.

In order to export all items in outlook, click items of the following types. Now select all the check boxes.

  1. Make a click over right arrow to continue, and the follow the below steps.

This outlook for Mac data file uses the .olm extension.


    • If you have a directory service account or a Microsoft Exchange account then contacts from the directory are not exported. Just like the data stored in public folder are not exported.
    • These data file does not have any contain any account settings or any outlook preferences option.

Export individual items

You can also export single items also, either to have a backup or to use in other applications.

  1. From the item list, select the item that you want to export.

To select more than one item or multiple items together hold down as you click the items

  1. Now drag your selection to the PC or a folder in the Finder.


    • Contacts are exported as vCard (.vcf) files.
    • E-mail messages are exported as .eml files.
    • Calendar events and tasks are exported as .ics files.

While doing this it may has a chance that your OLM file gets damaged or corrupted at that you need to use a OLM Repair Tool because it is the best recovery tool to get back your damaged data without needing any backup. It supports all Mac and MS Outlook Versions and recover, restores the damaged OLM files accurately. With this recovery tool you can recover the entire OLM Mailbox including emails, attachments, Contacts, calendars, hyperlinks etc in to PST Files.

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Steps to recover and restore corrupt Outlook for Mac data

Step 1: Install OLM file Repair tool and launch it. Click on ‘Browse’ to select the corrupted or damaged OLM file and then start the repair process by clicking the ‘Start‘ button.


Step 2: The scan process will starts, which is indicated by the ‘Scanning OLM File’ status bar. Wait for scan process to complete.


Step 3: After the process is complete, the software would provide the detailed summary of the entire process which shows the number of recoverable mail objects.


Step 4: : Click on the “mail” icon to preview your recovered mail in which middle pane shows the mail in the selected mail folder from the left and right pane shows the content from middle pane.


Step 5: Click the ‘Address Book‘ icon to preview your recovered contacts in which middle pane shows all the contacts in the address book and right pane shows the details of the selected contact.


Step 6: Click the ‘Calendar‘ icon to preview your recovered Calendar notes in which middle pane shows all the calendar entries and the right pane shows the details of the selected entry.


Step 7: Click on ‘Notes‘ icon to preview your recovered notes. The middle pane will show all the notes which is available in your mailbox and right pane shows contents of the selected note.


Step 8: Click on ‘Task‘ icon to preview your recovered tasks in which middle pane will show the entire task in the mailbox and right pane will show the content of the selected task.


Step 9: Finally hit on the ‘Save Repaired File‘ to save the recovered mail objects.Select the destination path to save the recovered data and the file will be saved by the name-Main identity.rge.